Talent Acquisition and Employee Administration Specialist

The International Crane Foundation (ICF) is dedicated to the conservation of cranes and their habitats worldwide. Located in Baraboo, WI, we work collaboratively with global partners to protect these magnificent birds through research, education, and community engagement. Our mission is driven by a commitment to biodiversity and a passion for wildlife conservation. Would you like to be surrounded by people who are passionate about our mission, dedicated to the organization, and engaged with their fellow staff and associates? Then read on.

Position Overview: The International Crane Foundation is seeking an experienced Talent Acquisition and Employee Administration Specialist. In this pivotal role, you will manage the recruitment and employee onboarding processes to ensure our workforce is both talented and aligned with our mission and values. Responsibilities include overseeing US-based recruiting and new hire setup, conducting administrative orientations, and coordinating program overviews and regular check-ins to introduce new staff to ICF’s mission and culture and to foster ongoing support and engagement.

We offer a comprehensive benefits package with generous employer contributions toward premiums. Benefits include health, dental, vision, 401(k), a generous time off package, and more. The salary range is $55,000 – $59,000. Our collaborative and supportive work environment encourages innovation and creativity, with opportunities for professional development and continued learning in both conservation and HR practices. You will have the chance to work alongside dedicated individuals who are passionate about making a difference. The position is hybrid with most weeks being 2-3 days on campus.

How to Apply: Apply in minutes by sending a cover letter, resume, and references as a single document to icfjobs@savingcranes.org with the subject: “Talent Acquisition.”

Essential Duties and Responsibilities:

The position performs these duties on a regular basis. Actual day-to-day assignments may differ.

Manage the US-based recruiting process, including writing advertisements, posting open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, and drafting offer letters.
Issue onboarding paperwork to new employees for completion and processing purposes.
Set up employees in company HRIS.
Conduct and/or coordinate with responsible parties for the system set-up for new employes, including but not limited to IT equipment; electronic accounts; adding information to website, SharePoint, etc. as appropriate; and ordering business cards, nametag, etc.
Provide new employee administrative orientation to introduce staff to ICF mission, culture, structure, and policies. This duty is co-conducted with the HR Generalist.
Schedule 1-, 4-, and 6-month check-ins with designated team members at time of hire.
Coordinate program overviews for new hires to foster positive attitudes toward ICF organizational objectives and provide knowledge of different ICF program areas.

Other Duties and Responsibilities:

Administer employee status changes and annual increases into HRIS.
Coordinate with Vice President of Global Human Resources to ensure job postings reflect proper wage/salary information.
Perform annual and ongoing review of job descriptions prior to creating job postings for open positions; update as necessary.
Lead staff recognition efforts, such as Kudoboards for new hires and staff life events, annual anniversary recognition, etc.
Secure and maintain employee personnel files and information such as personal data, compensation, benefits, tax data, performance reviews, and hire and termination dates; manage employee files per federal guidelines and ICF policies.
Participate in and support the planning and hosting of company social gatherings; support impromptu opportunities.
Coordinate intern program enrichment efforts by identifying opportunities for social and educational engagement (e.g. brown bag events).
Assist as needed with providing employee relations support to staff.
Other duties as assigned.

Qualifications:

Bachelor’s Degree or 5 years of proven experience in the recruitment of staff, including advertising, application screening, and conducting interviews; needs to be able to advise hiring managers on best practices
Professional Human Resource designation (PHR or SHRM-CP) preferred
Experience with ADP Workforce Now HRIS preferred
Not-for-profit experience preferred

Core Competencies:

Ability to preserve and maintain the highest degree of confidentiality with poise, tact, and diplomacy.
Experience handling multiple demands simultaneously by organizing, prioritizing competing deadlines, and completing work accurately and timely.
Verbal communication skills, including communicating effectively and persuasively with individuals by listening effectively and answering questions effectively and appropriately.
Identify problems; collect, organize, and analyze information; and make appropriate decisions or recommendations within defined scope of responsibilities.
Attentive to detail and thoroughness, using intuition and experience.
Work as a constructive member of the ICF team, including the free sharing of information and technical expertise as needed.
Self-driven, works independently, efficient at managing own time, works well without constant supervision.
Quickly, effectively, and continually adapts to changes in work duties, processes, and technologies.

Physical Abilities and Work Environment:

The physical abilities and work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to operate computer and phones.
Ability to communicate with fellow staff, applicants, stake holders, visitors, and donors. Communication will include one-to-one, small, and large group communication. Communications need to be in English. Communication means both written and oral communication.
Ability to work at workstation for 5-7 hours a day.
The ability to attend meetings throughout campus.
Occasionally required to lift and move items up to 20 pounds.

The work environment includes office work. The office environment is clean and climate controlled.