Talent Acquisition and Employee Administration Specialist

What is it like to work at ICF? Prepare to be surrounded by people who are passionate for our mission, dedicated to the organization, and engaged with their fellow staff and associates. You will find dedication in all levels of the organization from staff and volunteers to our dedicated Board Members. You will play a critical role in fulfilling our mission across the U.S.  by recruiting the best candidates to join our mission.  The salary range for this position is $55,000 to $59,000, plus a nice benefit package. This position is designed to allow hybrid work but will usually require three days on our campus.

The International Crane Foundation (ICF) is a global conservation organization that works in 50+ countries to save the world’s cranes and the flyways and habitats on which they depend.  ICF is committed to working across cultures to improve livelihoods for people and the habitats where cranes live. We are known for our collaborative work and effective conservation work to save cranes and their landscapes globally. ICF is highly committed to an inclusive and diverse work environment, not just in North America but throughout the world. The Talent Acquisitions and Employee Administration Specialist is a key catalyst in supporting our staff as they work to achieve our Mission. 

Position Summary:

The Talent Acquisitions and Employee Administration Specialist supports the mission of the International Crane Foundation (ICF) by providing support for our employees so they can achieve our mission. Responsibilities include leading the recruitment, hiring, and onboarding of the US staff, maintaining employment policies and procedures as they relate to business objectives. As a steward of our culture this role will inspire, educate, and communicate the values of ICF.   

Essential Duties and Responsibilities:

The position performs these duties on a regular basis.  Actual day-to-day assignments may differ.

  • Manage the hiring process, including writing advertisements, posting open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, and drafting offer letters for US based recruiting efforts.
  • Issue onboarding documentation to new employees for completion and processing purposes.
  • Set up employees in ADP system and maintain employee records per company practices.
  • Provide new employee orientation and on-boarding to foster positive attitudes toward ICF organizational objectives. This duty is co-conducted with HR Generalist.
  • Schedule the 1-, 4-, and 6-month events with designated team members at time of hire.
  • Administer employee status changes and annual increases into ADP system.
  • Coordinates with responsible parties for the system set-up for new employes; IT equipment needed, establishing email accounts, adding pictures to website and SharePoint as appropriate, ordering business cards, nametag, etc.

Other Duties and Responsibilities:

  • Coordinates with VP GHR to ensure job postings reflect proper wage range/salary information.
  • Annual and ongoing review of job descriptions prior to creating job postings for open positions.
  • Initiate Kudoboards for new team members.
  • Prepare employee separation notices and related documents, and schedule US-based exit interviews.
  • Secure and maintain employee personnel files and information such as personal data, compensation, benefits, tax data, performance reviews, and hire and termination dates; manage employee files per federal guidelines.
  • Participate in and support senior management team with the hosting of company social gatherings as well as support impromptu opportunities.
  • Assist when requested with providing HR support to staff.
  • Other duties as assigned.

Qualifications Required:

  • Two or more years’ experience in Human Resources administration work.
  • The ability to enable staff to succeed.

Preferred Qualifications:

  • Experience with HRIS systems
  • Not-for-profit experience

Core Competencies:

  • Ability to preserve and maintain the highest degree of confidentiality with poise, tact, and diplomacy.
  • Experience handling multiple demands simultaneously by organizing, prioritizing competing deadlines, and completing work accurately and timely.
  • Verbal communication skills, including communicating effectively and persuasively with individuals by listening effectively and answering questions effectively and appropriately.
  • Identify problems; collect, organize, and analyze information, and make appropriate decisions or recommendations within defined scope of responsibilities.
  • Attentive to detail and thoroughness, using intuition and experience.
  • Work as a constructive member of the ICF team, including the free sharing of information and technical expertise as needed.
  • Self-driven, works independently, efficient at managing own time, works well without constant supervision.
  • Quickly, effectively, and continually adapt to changes in work duties, processes, and technologies.

Physical Abilities and Work Environment:

The physical abilities and work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to operate computer and phones.
  • Ability to communicate with fellow staff, applicants, stake holders, visitors, and donors. Communication will include one-to-one, small, and large group communication.  Communications need to be in English.  Communication means both written and oral communication.
  • Ability to work at workstation for 5-7 hours a day.
  • The ability to attend meetings held throughout campus.
  • Occasionally required to lift and move items up to 20 pounds.

The work environment includes office work.  The office environment is clean and climate controlled.

To apply send cover letter and resume to icfjobs@savingcranes.org  Please list subject as:  Talent Acquisition and Employee Administration.

“ICF is committed to cultivating and preserving a culture of diversity and inclusion. We hire great people.”

To learn more about ICF’s commitment to these principles read our Statement of Equity and Belonging at  https://savingcranes.org/about/statement-on-equity-and-belonging/.

ICF is an equal opportunity employer.