Program Assistant – North America Programs (WI or TX)

The International Crane Foundation (ICF) is a global conservation organization that works in 55 countries to save the world’s cranes and the flyways and habitats on which they depend.  ICF is committed to working across cultures to improve livelihoods for people and the habitats where cranes live. We are known for our collaborative work and effective conservation work to save cranes and their landscapes globally. ICF is highly committed to an inclusive and diverse work environment, not just in North America but throughout the world.

What is it like to work at ICF? Prepare to be surrounded by people who are passionate about our mission, dedicated to the organization, and engaged with their fellow staff and associates. You will find dedication in all levels of the organization from staff and volunteers to our dedicated Board Members. You will play a critical role in fulfilling our mission across the U.S. and 55 countries around the world.  The salary range for this position is $42,000 to $45,000, plus a nice benefit package. The candidate must work out of the Baraboo, Wisconsin office or the Rockport Texas Office. The radius for telecommuting is within 4 hours of Baraboo, Wisconsin.

Position Summary:

The Program Assistant supports the mission of ICF by being responsible for administrative support, content editing and development, logistics coordination, project budgeting assistance, supporting science communication, and more. The position will work in very close collaboration with the North America Program’s Vice President, Grants Officer, Director of Gulf Coast Programs, Director of Eastern Flyway Programs, and occasionally the organization’s President and CEO. This will be an office-based position with limited teleworking capabilities. It will be based in either Baraboo, WI, or Rockport, TX, depending on program needs and applicant preferences.

Essential Duties and Responsibilities:

  • Logistics Coordination: Scheduling and planning, travel for program staff and partners (some international). Communicate and liaise with ICF staff and partners.
  • Editorial Support: Editing reports, memos, publications, and other technical and publicly oriented materials, including some written by staff or partners for which English is a second language [e.g., Spanish].
  • Financial Support: Financial project support including budget development, project/equipment pricing, and ensuring proper coding on program expenditures.
  • Research Support: Provide data-entry for research and monitoring programs. Support volunteer coordination efforts. Gather primary research on particular topics.
  • Writing and Transcription: Helping draft public facing documents describing programs to garner support including communications related to science and conservation policy.
  • Recording minutes and organizing information from important meetings.

Qualifications Required:

  • Associate degree or higher in a relevant field including organizational management, natural resources, English, writing, finance, accounting, business, communications, journalism, or human resources.
  • Professional training in the fields of business and/or operations (e.g., information management, accounting, etc.).

Preferred Qualifications:

  • At least 2 years’ experience working with a non-profit and/or conservation organization.
  • Demonstrated proficiencies using essential office software (MS Word, Excel, PowerPoint. Adobe Acrobat).
  • Experience developing project budgets and/or financial tracking for projects.
  • Experience with travel planning and workshop/meeting organization would be an advantage.
  • Demonstrated writing and editing abilities per past work. Experience with “science communications” or “natural resources journalism” is a major plus.
  • Experience with databases or information repositories would be valuable.

Core Competencies:

  • A strong sense of personal responsibility, professional ethics, respect and sensitivity for others, and ability to work as a constructive member of a team.
  • Strength in learning and adapting organization processes, an ability to work independently, and good critical thinking skills.
  • Excellent verbal and written communication in English, including the ability to effectively draft correspondence and reports in a clear, concise, logical, and grammatically correct manner.
  • Attentive to detail and thoroughness.
  • Ability to travel regionally and internationally.
  • An appreciation for cranes, birds, wetlands, and/or conservation is a plus.

Physical Abilities and Work Environment:

The physical abilities and work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to operate computer and phones.
  • Ability to communicate with fellow staff and donors. Communication will include both one-to-one communication, small, and large group communication.
  • Must be able to remain in a stationary position for 5-7 hours a day.
  • Occasionally required to lift and move items up to 20 pounds.
  • Occasionally required to move throughout the building and throughout the site. 

The work environment includes office work.  The office environment is clean and climate controlled.

To apply send cover letter and resume to icfjobs@savingcranes.org  Please include salary goals in your cover letter. Please list subject:  North America Program Assistant

“ICF is committed to cultivating and preserving a culture of diversity and inclusion. We hire great people.”

ICF is an equal opportunity employer.